Consignor Agreement Spring 2016

RI Kid’s Consignment Sale Consignor Agreement

April 2016

This is an agreement between RI Kid’s Consignment, LLC a Limited Liability Company located in the State of Rhode Island and _______________________________________, of __________________________

__________________________________________________________ a Consignor.

In consideration to participate in and profit from the RI Kid’s Consignment Sale, the

undersigned Consignor has read, understands, and agrees to the following terms and conditions:

1) Consignor agrees to allow RI Kid’s Consignment Sale to sell any or all items checked into the RI Kid’s Consignment Sale. Consignor has set the price for each item and decided whether or not it should be discounted at the half price sale. The children’s sale will run April 27^th & 28^th 2016 and April 30^th and May 1^st 2016. The adult sale will run concurrently..

2) RI Kid’s Consignment reserves the right to reject any item that does not meet qualifications or may be inappropriate. Qualifications are available on the website at:http://www.rikidsconsignment.com/ or http://rikidsconsignment.blogspot.com/

We do not accept Car Seats, Mattresses, Breast Pumps, crib bumpers, used crib bedding sets, maternity clothing, open packages of diapers, food or formula, recalled items or electronic items that must be plugged into a television.

All Socks, Underwear, and onesies must be new. Consignor understands that items will be inspected at drop off for seasonality, excessive wear and tear, age, damage, missing parts and stains. Children’s clothing must be less than 5 years old. Items determined to be unfit for these reasons will be returned to the consignor at drop off.

If your items are not prepared according to our guidelines- you will be required to take them home to fix them and bring them back at a later time in the week.

3) RI Kid’s Consignment agrees to pay Consignor 60% of the total sales amount. You also receive a presale pass. This is increased to 65% for volunteering for 1 shift, 70% for volunteering for 2 shifts, and 75% for volunteering for 3 shifts. Consignor can also work an additional 4th shift for an early presale entry, or can waive one of the 5% from the first 3 shifts for earlier entry to the presale. The greatest percentage available is 75% unless you have a separate written agreement from us. A shift is 4 hours. Volunteer shifts will be available for sign up on March 1^st  at 9pm, and will close on April 8, 2016.

4) The Consignor understands that there is an $10.00 administrative fee that is paid up front as a registration fee. THIS FEE IS NON-REFUNDABLE. We will not refund if you are unable to or choose not to consign. This goes toward the rental space, advertising costs, and credit card processing fees.

5) The consignor understands that checks will be mailed within 30 days following the conclusion of the sale. The mail date for this event is June 1, 2016.

6) Consignor fully understands and agrees that items not picked up during the scheduled pick up of Sunday, May 1, 2016 from 5-6pm will become the property of RI Kid’s Consignment and will be donated to a nonprofit charity. Items cannot be held after 6pm on May 1 2016.

7) Consignor agrees that items checked in to RI Kid’s Consignment Sale must meet the following criteria or be subject to removal/disposal:

• Tagged with a bar coded card generated by the MySaleManager.net software
• Prepared according to the guidelines on the website (www.rikidsconsignment.com orhttp://rikidsconsignment.blogspot.com/) including wire hangers, white cardstock, etc.
• Meet current requirements of the Consumer Product Safety Commission (CPSC) and may not be included on any list of recalled items, contain any hazardous material or exceed lead standards of 100 parts per million (ppm). Consignors must check the following websites to ensure that they are in compliance;
• RI Kid’s Consignment Sale will not be held responsible if consignor fails to meet these requirements:
  
  http://www.cpsc.gov/cgi-bin/prod.aspx
  http://www.cpsc.gov/CPSCPUB/PUBS/thrift/thrguid.pdf

• Items must be dropped off during your scheduled drop off appointment.  Drop off appointments are available on a first come first serve basis.  You may sign up for a drop off at the time of registration. 

8) Consignor agrees that if they check the half price box in the consignment software that their items will be sold for 50% off on the final morning of the sale, May 1, 2016. If the box is not checked their item will still be available the final morning for full price. Consignor understands that they can pick and choose which items they allow to go half price and which they don’t. Any items marked for Donate must be marked for discount.

9) Consignor agrees that items that they mark Donate in the consignment software will be donated to a non-profit charity on their behalf. Consignor will receive a receipt for their donation. Consignor understands that items they check to be donated will not be available for pick up and cannot be retrieved. ANY ITEM MARKED FOR DONATE, WILL AUTOMATICALLY MARK FOR DISCOUNT.  Please print your donation report once all the files have been uploaded after the sale.  If an item passes inspection but is later determined to be ripped, stained or damaged and the items is marked discount RIKC reserves the right to sell that item at 50% off prior to the half price day.  This will be at the sole discretion of the owner.

10) Consignor understands that there is a limit on the number of certain items brought for the sale:

• There is a limit of 20 items (sets) in each of the following size ranges: 0-3 months, 3-6 months, 6-12 months, 12-18 months, 18-24 months. 1 item/set per hanger.  A set MUST be the same brand and size. Size 3 months should be entered as 0-3, size 6 months as 3-6 months, and 9 or 12 months or 6-9 months is 6-12 months. No limit on Preemie.  (RESTOCKING CONSIGNORS are EXEMPT from these LIMITS)

• Size 12 and up clothing must be no more than 3 years old and must be mall brands or better (ie. abercrombie, american eagle, aeropostale, etc.)
  
• Womens and Mens clothing will be no more than 5 years old, must be mall brands or better. No brands from Walmart, Target, Kmart, etc. Please see acceptable/unacceptable brand list. Limit of 50 adult items total (including clothing, shoes, books, etc.)

11) RI Kid’s Consignment Sale agrees to exercise reasonable care to ensure that all items checked into the sale are not damaged, stolen, or misplaced. Any items found without a tag during the sale will be placed in the Lost and Found area. Consignors should check the lost and found area during the scheduled pickup time for any misplaced items. RI Kid’s Consignment will not assume liability or be held responsible for Consignor’s items lost, stolen, or damaged. Any items not claimed from the Lost and Found will be donated. We do not make reimbursements for any lost, stolen, or damaged items.

12) Consignor agrees to hold harmless and make no claim against RI Kid’s Consignment, Mary-Lyn Siderski, any volunteers, any fellow consignors, or the event venue Wide World of Indoor Sports South for the damage, theft or loss of any items consigned to RI Kid’s Consignment Sale. Consignor assumes the risk of these events occurring by participating in the sale.

13) Consignor agrees to waive any and all claims for personal injury resulting from participation in the sale.

14) Consignor agrees to cash their consignment proceeds check within 60 days of receipt.

15) Seller agrees not to set up in business as a direct competitor of RI Kids Consignment, LLC, within a 25 mile radius, for a period of 24 months or 2 years.this includes any form of consignment based business.

How to Enter items and Print Tags



So you've registered to be a consignor, now what?? It is time to get started entering your items into the database. The following tutorial will cover how to log into the system and what to do one you're in.

After you register, you will receive a confirmation email with your consignor number and the password you selected. These are the two things you will need to access the data base.

Step1: Go to the RI Kids Consignment Sale home page. In the upper right hand corner, click on "RI Kids Consignors". 

On the log in screen you will enter your consignor number and your password. *Tip* Keep the original email you receive with your log in information in case you forget.



This is the main screen for the database. There are a lot of things you can do from this screen including, sign up for you drop off time, sign up for volunteer shifts, view your estimated earnings and sold items report (updated nightly during the sale and at the conclusion of the sale), view your final seller report after the sale (information is replaced each sale), view your donation report (includes all items you donated at the most recent sale and can be used for tax purposes), and entering items into the database.

To start entering items, you will click on "Work with consigned inventory" on the left hand side.

There are a lot of options on this screen. If you have never entered items before there will be nothing in your inactive inventory. Once you have participated in a sale, the items will be in that area. We will talk more about the inactive inventory later in the tutorial.

To add your items click on "Work with my consigned items (Active Inventory)".
This is where you will enter your items. *Tip* Organizing your items before you start entering can help streamline the process. For example: if you sort your clothing by gender and size, you will not have to switch the category and size drop downs as often.

Chose the category and size for your item. In the first line of the description put the brand and if needed the number of pieces if it is a set. In line 2, enter the color and description of your item. For more guidance on describing your items see: How to Describe your Items. Chose the price for your item. Remember, we recommend ~30% of retail unless it is new or a high end brand. If you wish to sell your item for half price on the last day of the sale, mark the "Check to discount" box. If you wish to donate the item, if it doesn't sell, mark the "Check to donate" box. Once you check these boxes, they will stay checked for subsequent entries, so remember to uncheck them if you don't want that to apply to all items.

*Tip* If you plan to donate it, if it doesn't sell, it is a good idea to also choose to discount it. If you are going to donate it anyway, why not try to get 50% of your asking price first??

Once you are done entering your item information, click "Submit Item" and it will be logged into the database and appear in the item list below. The Category, size and price will need to be changed for the next item as the only thing that resets is the item description. If you notice you made a mistake, click "Edit" next to the item and make the necessary changes.

The Inactive Inventory will contain all of the items you have entered into the database, from past sales. It is a good idea to delete the sold and donated items after each sale so the remaining inventory is easier to sort through.  If you want to re-list an unsold item at an upcoming sale, you can do that from this screen. The items will be associated with either a previous fall or spring sale, making it easier to see what should be reactivated. *Tip* If you do not change anything about your re-activated items you can use the same tag, if you left it attached to the item. If you edit ANYTHING about the item you will have to reprint a tag.

When you are done entering your items, click on the "I'm finished for now" to return to the  Consignor Item Entry screen. From there you can print your tags.

Congratulations, you have entered your items and now it's time to print your tags! You can choose to "Print Selected Tags" or "Print All Tags". If you chose the print all tags option, it will print tags for all items in your active inventory and will immediately pop up the tag printing screen. If you choose the print selected tags, it will open the screen below. You can choose to print unprinted tags, which is helpful if you do tag printing in batches. You can choose to only print some tags, by selecting the check box to the left of the item. If you have items you have activated from a previous sale, that do not need new tags, you can uncheck them so they do not print again.

Once you select which tags to print, click on either "Print Selected Tags" or "Print All Unprinted Tags" and it will pop up the print screen with the tags displayed. The tags print 6 per page. Remember to print on WHITE CARDSTOCK only. In order for the tags to properly scan and be strong enough not to rip while the items are hanging on the racks, they need to be printed on white cardstock. If you print on regular paper or use colored paper or cardstock, you will be asked to retag your items.

After your tags are printed, cut along the bold lines to separate the tags.  They will be in order of item number, so if you keep your items in order while entering, tagging should be a breeze!

To tag your clothing items, you may use safety pins or a garment tagging gun. If using safety pins, attach pins in the section labeled "pin here" and affix the tag to the upper right seam (when looking at the front of the garment). If using a tagging gun, load the barbs, push the needle of the gun through the tag in the "pin here" section, then push the needle through a seam on the right side (also when looking at the front) of the garment. If it is a shirt, you can tag through the armpit seam. Try not to create holes in the clothing with the tagging gun, so don't just poke it through the front or back of an item, as this will damage the clothing. When tagging toys, books, or other items that can't be tagged with a gun or safety pin, you can attach the tags with packing tape. Do not tape over the bar code.Ensure the tags are sufficiently attached and you're done!