So you've registered to be a consignor, now what?? It is time to get started entering your items into the database. The following tutorial will cover how to log into the system and what to do one you're in.
After you register, you will receive a confirmation email with your consignor number and the password you selected. These are the two things you will need to access the data base.
Step1: Go to the RI Kids Consignment Sale home page. In the upper right hand corner, click on "RI Kids Consignors".
On the log in screen you will enter your consignor number and your password. *Tip* Keep the original email you receive with your log in information in case you forget.
This is the main screen for the database. There are a lot of things you can do from this screen including, sign up for you drop off time, sign up for volunteer shifts, view your estimated earnings and sold items report (updated nightly during the sale and at the conclusion of the sale), view your final seller report after the sale (information is replaced each sale), view your donation report (includes all items you donated at the most recent sale and can be used for tax purposes), and entering items into the database.
To start entering items, you will click on "Work with consigned inventory" on the left hand side.
There are a lot of options on this screen. If you have never entered items before there will be nothing in your inactive inventory. Once you have participated in a sale, the items will be in that area. We will talk more about the inactive inventory later in the tutorial.
To add your items click on "Work with my consigned items (Active Inventory)".
This is where you will enter your items. *Tip* Organizing your items before you start entering can help streamline the process. For example: if you sort your clothing by gender and size, you will not have to switch the category and size drop downs as often.
*Tip* If you plan to donate it, if it doesn't sell, it is a good idea to also choose to discount it. If you are going to donate it anyway, why not try to get 50% of your asking price first??
Once you are done entering your item information, click "Submit Item" and it will be logged into the database and appear in the item list below. The Category, size and price will need to be changed for the next item as the only thing that resets is the item description. If you notice you made a mistake, click "Edit" next to the item and make the necessary changes.
The Inactive Inventory will contain all of the items you have entered into the database, from past sales. It is a good idea to delete the sold and donated items after each sale so the remaining inventory is easier to sort through. If you want to re-list an unsold item at an upcoming sale, you can do that from this screen. The items will be associated with either a previous fall or spring sale, making it easier to see what should be reactivated. *Tip* If you do not change anything about your re-activated items you can use the same tag, if you left it attached to the item. If you edit ANYTHING about the item you will have to reprint a tag.
When you are done entering your items, click on the "I'm finished for now" to return to the Consignor Item Entry screen. From there you can print your tags.
Congratulations, you have entered your items and now it's time to print your tags! You can choose to "Print Selected Tags" or "Print All Tags". If you chose the print all tags option, it will print tags for all items in your active inventory and will immediately pop up the tag printing screen. If you choose the print selected tags, it will open the screen below. You can choose to print unprinted tags, which is helpful if you do tag printing in batches. You can choose to only print some tags, by selecting the check box to the left of the item. If you have items you have activated from a previous sale, that do not need new tags, you can uncheck them so they do not print again.
Once you select which tags to print, click on either "Print Selected Tags" or "Print All Unprinted Tags" and it will pop up the print screen with the tags displayed. The tags print 6 per page. Remember to print on WHITE CARDSTOCK only. In order for the tags to properly scan and be strong enough not to rip while the items are hanging on the racks, they need to be printed on white cardstock. If you print on regular paper or use colored paper or cardstock, you will be asked to retag your items.
After your tags are printed, cut along the bold lines to separate the tags. They will be in order of item number, so if you keep your items in order while entering, tagging should be a breeze!
To tag your clothing items, you may use safety pins or a garment tagging gun. If using safety pins, attach pins in the section labeled "pin here" and affix the tag to the upper right seam (when looking at the front of the garment). If using a tagging gun, load the barbs, push the needle of the gun through the tag in the "pin here" section, then push the needle through a seam on the right side (also when looking at the front) of the garment. If it is a shirt, you can tag through the armpit seam. Try not to create holes in the clothing with the tagging gun, so don't just poke it through the front or back of an item, as this will damage the clothing. When tagging toys, books, or other items that can't be tagged with a gun or safety pin, you can attach the tags with packing tape. Do not tape over the bar code.Ensure the tags are sufficiently attached and you're done!
